blog | mySJYC.org: 281211 | SJYC MEETING MINUTES

Friday, December 30, 2011

281211 | SJYC MEETING MINUTES


SJYC Committe meeting 28/12/2011 - minutes

Present:
Funky Manaf, Sean, Zul, Farhan, Herin (?), Hafiz, Marin Alneel, Iris van Wijhe, Kasia Kusnierz.

Could not attend:
Frisha Farhana, Sheila Dass, Fabian Mark, Christina D. Cruz, Syah Rulfikri
alamcandance@gmail.com, alin.rr84@gmail.com, bahteragr@gmail.com, farhunt@gmail.com, hidzir@mysjyc.org, syidul@toptraining4u.com


Agenda pointAction required
2011 overview
  1. SJYC office secured at K3C
  2. Tax exemption will be offered to corporate sponsors
  3. Focus in 2011 on building up a core members group.
Everyone:
Promote donations to companies to secure tax exemption.
Outlook for 2012
  1. Increasing membership by identifying incentives (e.g. happy hour and other discounts, free public transport)
  2. New membership fee: RM14,20 (includes a sticker)
  3. New computers to be received in January 2012
Everyone:
Membership incentive suggestions to be emailed to harayz@gmail.com
Events for 2012
  1. ecopalooza: eco + music + art festival: 25-27 May
  2. Build ‘R Up Events before ecopalooza
    1. PC 112, PC 212
    2. Karnival Belia Kreatif (Feb)  -
    3. CB 312
    4. Earth Hour Subang
    5. Le Tour de’ Subang

(About PC and CB, i.e. Pekan Ceria and Community Bazaar: Booths + Economic activities + exposure; Opportunity for self & organizational growth; Membership Drive + Information Campaign)
ecopalooza: eco + music + art festival
  1. 3 principles for the festival
    1. Leave no trace
    2. Giving culture
    3. Radical self-inclusion
  2. Location: Subang Jaya Lake Garden (link to map)
    1. Status of the land: dispute between municipality and SY (explain more)
  3. Audience:
    1. Malaysian volunteer groups
    2. Local community
  4. Overview of planned activities, entertainment, facilities, logistics, paid services, and volunteer krewes.
  5. Confirmed and potential partners: KelabuTV - Media Partner, Malaysian Aids Council, PENGASIH, MAHA Youth, JKP Zon 1 MPSJ. Community Policing, Uniform Fores ( RELA + King Scout + PBSM ), Ministry Level ( KeTTha + KBS + MOSTI ), UNDP ( SGP )
Kasia and fuNky:
breaking down the festival into manageable tasks and delegating.

This will be published on Asana (online task manager) and shared with members.
Basic Volunteering
  1. Hype it up + Create Buzz + Ripple fx
  2. Reporting + Documentations
  3. Active role
Everyone:
1. Activate: Share + Like + Recommend on fb
2. Contribute: Blog + FB + videos.
3. Participate: administrative, management, support + logistics


      1. Volunteering Krewe
          • Ninja Forces
            1. Admin
            2. Tech
            3. Intel + Documentations
          • Water Warriors
            1. RWH + Filtering
            2. Watersports: Jetski + WOW + Fishing
            3. Port-A-Johns, Mist Station
          • Pirate Power
            1. Promo + Marketing
            2. Builderberkz / Heavy Duty ( Lokers + Charge Station )
            3. Programs + Activities
              1. Stages Schedule
              2. Competitions ( LAN + Paintball + Futsal )